Wedding Film School

The last thing that I send to a couple before their wedding is a shooting schedule.  This PDF makes sure that our team and the couple understand when, where and what we will be doing the day of the wedding.  It ensures that we will be on time and will arrive at the correct locations.  Most importantly though, it will illustrate and solidify an expectations of the day.  It helps to keep you from hearing these kinds of things:

“You barely got any of my guests arriving to the ceremony location.  Where were you?”

“The reception location isn’t in that town, you must have gotten your GPS address wrong.”

“Why are you leaving so early?  My cake is going to be cut in a couple minutes?”

“We wanted you to shoot the reception being set up, why didn’t you shoot any of that?”

“The guys aren’t even going to be getting ready for another hour, you don’t need to be up here.”

“You should have had your second shooter with my fiancé as he was getting ready, I don’t need two people filming me getting ready.”

“You should have stayed at the photo session longer, we had an awesome last location that you didn’t film at.”

“If you had one of the bridesmaid’s cell numbers you could have gotten a hold of us.”

A collection of the best advice, tips and tricks from experienced veterans and leaders in the wedding cinema industry

Different companies use methods that work best for them.  I’m not saying this version is the best way to serve the function of a shooting schedule but rather an example of one such method.  If you have a different way of communicating the schedule and expectations of a wedding shoot to your clients, please feel free to discuss and share.  We’d love to hear what you think.  Thank you for taking the time to check out this post and our website!

I recently purchased a subscription to use , an online studio manager for creative professionals.  There was a small learning curve but once I powered through their helpful tutorials and screencasts, I was well on my way to fully adopting the program into my workflow.  One of the most helpful features that I didn’t even think about before using this program was the “workflow”, which made me itemize each part of the process of a wedding job.  It made me break down the entire process into groups and then make steps in order to accomplish these “phases”.  The program is cloud based and is costing me about $25/m which is totally reasonable compared to ‘s $40/m subscription cost.

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The image above is my current workflow for.  It’s what is working for me know and I’m sure it’s going to change as I learn better ways to meet my client’s needs.  Here are some reasons this is helpful to me:

  1. Organizes the Entire Process:

Breaking the entire life of a wedding from client sales to completion made me think about every little step that goes into these different phases.  You’d be amazed at how many steps there actually are in the entire process.

  1. Communicates to your Team:

If you operate your business with a team and need to delegate tasks to editors, studio managers or interns, this is a great tool to help them stay organized.  This is a helpful tool for them to check back with to make sure they are on track.  Make sure you go over it with them and let them make any suggestions.  This is a document that will evolve over time so make sure it’s possible to make good amendments.

  1. Keeps you on Schedule:

Along with each task you can add a schedule for when it should be completed.  This helps you keep on track as far as when things need to be done.  One thing that I found to be a great addition is to make red, yellow or green colors next to each task.  I make the more relaxed green items, tasks that don’t need to be completed right away.  More editing type tasks are colored red which means I need to focus on them and make sure they hit deadlines.  Some people make colors into categories for items but I found that to be not as helpful.

A video review of the Rode Videomic Pro Shotgun Microphone. This review consists of a list of pros and cons, application for shooting wedding films and a noise floor and overall sound quality comparison.  Shot and editted by Kraig Adams of www.kadamsmedia.net

Taky also has this helpful advice: 

  1. You didn’t mention the high pass switch. That’s the third position on the on/off switch. It is very useful particular recording in windy situation. It also eliminates any.bumping boom sound recorded.
  2. One good characteristic of any shotgun mic is, it rejects side noise and rear noise. It picks up sound in one direction. Thus it is good for recording dialog. it is mono. Compared to any stereo mic, shotgun mic has lower sound fidelity. If recording ambience sound or concert, stereo mic is better.

his article is meant for you to check out what I do when trying to send out some information to interested couples.  I must mention that to keep up with changes and different plans of packaging, I fix my packet quite frequently.  Make sure to set up a process or use the tools at your disposal in the way that makes sense to you, every business and way of shooting/managing is different.

I like using this five-page PDF because it lets me show my style in a visually organized way.  This packet helps to educate the couple on not only my style of shooting but wedding cinematography in general.  It’s best to assume that the couple doesn’t know exactly what they should be looking for in a wedding cinema company, this is usually the first time they’re shopping around.  I’m not saying that the couple is stupid in any way but just to make sure that you supply all of the information that they might need.  Make the info easily available and fun to look through.

Open Sea Studios, a NYC-based commercial video production company and Kadams Media, a national cinematic wedding filmmaking studio are currently working on a show in development called “Shooting The Bride”.